Schedule Builder Access & Training
How do I obtain access to Schedule Builder?
The Schedule Builder applications require specific roles in myWSU. Request access PRIOR to your Schedule Builder training. Access will be granted the morning of the Schedule Builder training class, though will be removed if you do not attend the training class.
The Training Process: Overview
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Request myWSU access from Crimson Service Desk (CSD). The roles need are listed in the details below.
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Prepare for class. Review the available scheduling resources.
The Training Process: Details
Though you'll want to schedule your Schedule Builder training class first, do request your myWSU access with CSD as soon as you have your date. They will hold your access until that date.
Schedule Builder Training Class
Schedule Builder training is required for Schedule Builder access. The two hour training course is conducted via Zoom and is recorded. We recommend two monitors: one to see our presentation and another to try out in myWSU during the course. As this training class is hosted by the Pullman campus, your campus scheduler will be notified and may contact you regarding campus specific training.
Training topics
An overview of the Schedule Builder applications Maintain Schedule of Classes, Schedule Class Meetings, Schedule New Course, Instructor/Advisor Table, Maintain LMS Course Spaces, and Maintain LMS Users.
Tips and shortcuts
Pullman Campus information: Exam scheduling, Scheduling deadlines
Re-take the training anytime!
You're always invited to join the monthly training as many times as you wish. Register using the link above to receive an invite.
How to request access
Request Schedule Builder access from Crimson Service Desk (CSD) as soon as possible using the instructions below. You can do this yourself; CSD has a process to obtain the required permissions from your department. Once department approvals are received, we will approve your access the morning of your training. Request access early so that CSD has time to get the needed approvals and you have access to follow along in myWSU during class. FERPA training is required for access to the Schedule Builder applications.
Start a ticket with CSD
Select the Submit an issue button
Select Login and Accounts under "Common Requests" on the left side.
Select myWSU Access Request.
Complete the Access Request form
Title of Request (required): Schedule Builder Access
Area Authority (required): Your department/unit area signature authority. Use your direct supervisor if unknown.
Desired Due Date (required): Select the day of your Schedule Builder Training
Description (required): Copy the information below and update it with your information.
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Schedule Builder Training Class: The date of your class.
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Subjects: Example: CHEM, BIOLOGY, etc.
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Campus: Example: Pullman
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Requested Roles (copy the list below).
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WSU CS SR42
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WSU CS SR43 Reserve Capacity
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W BI SCHEDULER OBIEE Schedule Builder Dashboard
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WSU CS SR 06 CM Instr Advisor
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(optional) WSU CS SR 59 Enter Grades (if you need access to enter grades for all classes in the listed subjects)
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Who needs the access? (required) Your name
Which department are they with? (required) The name of your department
Which college are they with? (required) The name of your college
What is their HRS Title (required): You can find this information in Workday. Select your profile avatar in the upper left corner then "View Profile". Your title is listed under your name in the left sidebar.
What is their Supervisory Org Number (optional): This information is in Workday. Follow directions above to View Profile. Select "Overview" then the tab "Job Details". Your organization number is the last one listed. Leave blank if you cannot find the number.
Select Create.
Share the request
View your CSD tickets by selecting your avatar in the upper right corner. Select "My Requests" and select the access request ticket. The "Share" option is on the left side of the page. Share your request with jill.freuden@wsu.edu and your supervisor.
Schedule Builder Training Resources
Schedule Builder Class is an intensive two hour training. The class is intended as an overview and cannot provide all details department scheduling. To supplement training, our website offers extensive instructions and information for schedulers. Please review the website before attending training and bookmark it as a reference guide. Academic Scheduler website.
Academic Scheduler Website
Instructions about combined sections, instruction modes, lab sections, and videoconferencing
Instructions for using Schedule Builder applications, including Maintain Schedule of Classes, Instructor Advisor Table, and LMS components
Exam regulations, Rule 80, Rule 81, and Final Exam information
Training Videos
We have started to create our own Panopto training videos. You'll find them at Instructions > Videos. We currently have videos & transcripts for:
Pullman Specific Resources
These resources are geared to Pullman academic schedulers, however any WSU personnel are invited to join the listserv or our meetings.
Scheduler_dept Listserv. Email reminders of deadlines, policy changes, updates, and more. Highly recommended.
Monthly Pullman Department Scheduler meetings. The 2nd Tuesday monthly at 9am. Request an Outlook invite. The Pullman Campus Schedulers are available for questions and to present updates and how-tos. A great way to easily keep up on the latest news.